Once you sign up for our service (which includes no setup fees) and send us your school logo, we create your custom website. Ideally, this is done in July, allowing you the time to test out your new website prior to the start of the school year. There is no charge for testing.
Around the beginning of the school year, you will prepare the HLP system for your first order cycle. This requires you to enter a list of all teachers and classes. The parents will register the student names.
Enter in your meal items, create a meal, and assign it a specific date. Once this is completed, you make the order cycle live for ordering and inform your parents to register with the custom website address that we will have provided you with.
Parents register their children on the website and order items for each meal that you have created. This provides parents the opportunity to print out the list not only as a reminder of the dates, but as a document providing them with exact totals for payment.
Parents will then send in their payments (cash or cheque) for you to process. Once you record all of the order payments, you are ready to produce reports from the system. This includes supplier lists on total quantities to order for each date, and distribution lists with totals per classroom.
Using the supplier forms, you now have instant totals on what you need to order for each hot lunch meal. You still deal directly with your existing food suppliers.
Using the distribution forms, you have instant totals on what needs to be distributed to each classroom on the day each hot lunch meal is offered.
